R156-15A-231. Administration of Building Code Inspector Training Fund, Building Code Construction-Related Training Fund, and Factory Built Housing Fees Account.
Under Subsections 15A-1-209(5)(c) and 58-56-17.5(2)(c), and Section R156-15A-230, the following procedures, standards, and policies are established for the administration of the Building Code Inspector Training Fund, the Building Code Construction-Related Training Fund, and the Factory Built Housing Fees Account:
(1) The Division may not approve or deny education grant requests from a separate fund or account until the Education Advisory Committee has considered and made its recommendations on the requests.
(2) Appropriate funding expenditure categories include:
(a) for the Building Code Inspector Training Fund or the Factory Built Housing Fees Account, grants in the form of reimbursement funding to the following organizations that administer code-related training or factory built housing educational events, seminars, or classes:
(i) schools, colleges, universities, departments of universities, or other institutions of learning;
(ii) construction trade associations;
(iii) professional associations or organizations; and
(iv) governmental agencies;
(b) for the Building Code Construction-Related Training Fund, grants in the form of reimbursement funding to the following organizations that administer code-related training events, seminars, or classes:
(i) construction trade associations; or
(ii) professional associations;
(c) costs or expenses incurred as a result of code events, seminars, or classes directly administered by the Division;
(d) expenses incurred for the salary, benefits, or other compensation and related expenses resulting from the employment of a Board Secretary;
(e) office equipment and associated administrative expenses required for the performance of the duties of the Board Secretary, including computer equipment, telecommunication equipment and costs and general office supplies; and
(f) other related expenses as determined by the Division.
(g) Gift cards, door prizes, and the cost of food and food services provided to training participants are not appropriate funding expenditure categories, and may not be paid or reimbursed from any fund.
(3) The following procedure shall be used for submission, review, and payment of funding grants:
(a)(i) A funding grant applicant shall submit a completed application on Division forms;
(A) at least 15 days before the meeting at which the request is to be considered; and
(B) before the training event.
(ii) An application that does not comply with Subsection (3)(a) may be denied.
(b) Payment of approved funding grants shall be made as reimbursement after:
(i) the approved event, class, or seminar has been held; and
(ii) the required receipts, invoices, and supporting documentation, including proof of payment if requested by the Division or Committee, have been submitted to the Division.
(c) Approved funding grants shall be reimbursed only for eligible expenditures that have been executed in good faith with the intent to ensure the best reasonable value.
(d)(i)(A) A Request for Reimbursement of an approved funding grant shall be submitted to the Division within 60 days following the approved event, class, or seminar, unless an extenuating circumstance occurs.
(B) Written notice shall be given to the Division of an extenuating circumstance.
(ii) Failure to submit a Request for Reimbursement within 60 days shall result in non-payment of approved funds, unless an extenuating circumstance has been reviewed and accepted by the Division.
(4) The Committee shall consider the following in determining whether to recommend to the Division approval of a proposed funding request:
(a) the fund balance available;
(b) if the proposed request meets the overall training objectives of the fund, including the need for training:
(i) on the subject matter;
(ii) in the geographical area where the training is offered; and
(iii) on new codes being considered for adoption;
(c) if the grant applicant agrees to charge a cost for the training event, class, or seminar that is uniform across categories of attendees;
(d) the earlier record of the program sponsor in providing codes training, including if:
(i) the subject matter taught was appropriate;
(ii) the instructor was appropriately qualified and prepared; and
(iii) the program sponsor followed appropriate and adequate procedures and requirements in providing the training and submitting requests for funding;
(e) costs of the facility, including:
(i) the location of a facility or venue, or the type of event, seminar, or class;
(ii) the suitability of the facility or venue for the anticipated attendance, or in connection with additional non-funded portions of an event or conference;
